Group Availability Poll
Coordinating with real people across time zones? Create a poll, share one link, and let everyone mark when they are free — in their own local time. You get the ranked best times to meet, each shown in every participant’s zone. Free, no app, one-time email sign-in.
Create a poll
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How a group poll works
A time-zone converter answers “what is 3 PM in Berlin over here?”. A meeting planner answers “given everyone’s working hours, when should we meet?”. Neither one asks the people involved. A group poll does: it is the step where you actually collect real availability from a scattered group and turn it into a decision.
- Create the poll. Give it a title, a date range, the daily hours worth considering, and a slot length (15, 30, or 60 minutes). Those are read in your time zone.
- Share one link. Send the participant link however you like — there is a WhatsApp share button because that is where most of these conversations actually happen.
- Everyone marks their free times. Each participant sees the same slots converted to their own zone and taps the ones that work. They can change their answer later from the same link.
- You read the result. Your private results link ranks the best times — most people free first, then the times that land in the fewest people’s late nights or early mornings — and shows each option in every participant’s local time, with a calendar file to send.
How the best times are chosen
The ranking is deliberately simple and honest. First by how many participants are free. Among times where the same number are free, it prefers the one that puts fewer of the attending people into antisocial local hours — before 7 AM or after 10 PM their time — because a slot that is 3 AM for two people is worse than one that is merely early for them. Ties beyond that go to the earlier time. Every option shows each person’s local time and the day it falls on for them, so a “Friday” that is already Saturday somewhere is never hidden.
Already know everyone’s hours?
If you do not need to hear back — you just want the fair time given each person’s working hours — the Meeting Planner does that instantly in your browser, with nothing stored. Use a group poll when the answer depends on what real people tell you.
Frequently asked questions
How is this different from the Meeting Planner?
The Meeting Planner works out a fair time from each person’s stated working hours — you fill it in yourself, in one sitting, and nothing is stored. A group poll is for when you actually need to hear back from real people: you create the poll, share one link, and each participant marks the exact times they are free in their own time zone. Their answers are saved so you can come back later and see the ranked best times once everyone has replied.
Does everyone need an account?
No account to set up and no password. Creating a poll and responding to one both use a one-time email sign-in link — you click the link in your inbox and you are in. Signing in only ties a response to an email so it can be edited later; a participant’s email is never shown to anyone else.
Whose time zone are the times in?
Everyone’s own. You set the date range and daily hours in your time zone when you create the poll. Each participant then sees those exact same time slots converted to their local clock — including the half-hour offset some regions use — so nobody has to do time-zone arithmetic in their head. The organizer’s results view shows each chosen time in every participant’s local zone at once, with the day change flagged.
What do participants see?
A grid of the proposed days and times, already converted to their time zone. They tap or drag across the times they are free — or tick a plain checkbox list if they prefer — and save. They then see an anonymous heatmap of how the poll is filling in: how many people are free at each time, never who.
How long is a poll kept?
About 45 days, then it expires automatically. The poll, participants’ names and time zones, and their availability are stored in a dedicated database while the poll is live, tied to the signed-in email. Nothing is shared with anyone else. See the privacy policy for the full detail.
Poll data — the poll, participants’ names and time zones, and their availability — is stored in a dedicated database, tied to a signed-in email, and kept about 45 days before it expires. See the privacy policy for details.